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Privacy Policy

The GIS Association of Alabama (GISAA) respects the privacy of its members and other visitors to its website, GISAA strongly believes that if electronic commerce and online activities are to flourish, consumers must be assured that information provided online is used responsibly and appropriately. To protect online privacy, GISAA has implemented the following policy. By accessing our websites or providing your information to us, you accept and agree to the practices described in this Policy.

How We Collect Personal Data

Personal Data identifies you as an individual or is information that can be linked to you as an individual (“Personal Data”). Visitors may generally browse public portions of the GISAA website anonymously without providing any detailed information. However, Personal Data is required in connection with membership registration, event activities, purchasing products or services, requesting additional information, signing up for newsletters, or submitting questions through these sites.

From General Users. GISAA does not collect any Personal Data from users browsing its Web site. Only aggregate data -- such as the number of hits per page -- are collected. Aggregate data are only used for internal and marketing purposes and do not provide any personally identifying information. IP addresses are used to analyze trends, administer the site, track user movement and gather broad demographic information.

In general, a visitor will know when Personal Data is being collected because he or she will have to fill out a form.

GISAA does not knowingly collect or use any Personal Data from users under 13 years of age.

From GISAA’s Members, Event Registrants, and Other Customers. To gain access to members-only resources and personalization features on, members and other users are asked to register and provide some limited information. This information is submitted voluntarily. GISAA asks users to provide their name, member number (for members), organization name, title, phone, and email. Similar information may be submitted to GISAA through membership applications and event registration.

Additionally, for some emails sent by GISAA to its members through its listserv, we will collect specific information regarding what the recipient does with that email. For those emails, GISAA will monitor whether a recipient subsequently clicks through to links provided in the message. No personal information is connected to this tally of link tracking. GISAA only uses this information to enhance its products and distribution of those products to its members. This information is not sold or distributed in any other manner.

How Does GISAA Use Data Collected?

GISAA uses information voluntarily submitted by members and other customers in the following ways:

GISAA Member Services and Products. Generally, GISAA uses data collected to improve its own web content; to respond to visitors' interests, needs, and preferences; and to develop new products and services.

GISAA Member Directory. GISAA makes member contact information available to other GISAA members through an online Member Directory. This directory is viewable only to other members as a members-only resource, and its primary purpose is to allow for networking within the community.

Disclosures to Third Parties. It is GISAA’s policy to not share information with third parties.

GISAA reserves the right to disclose without notice any information in its possession if required to do so by law, to protect or defend GISAA’s rights or property, or to respond to an emergency.

Credit Card Account Information. GISAA does not disclose credit card account information provided by its members and customers. When members and customers choose to pay using their credit cards, GISAA submits the information needed to obtain payment to the appropriate  payment processors (AffiniPay and/or Paypal).

How Does GISAA Use Cookies?

A cookie is a piece of data stored for varying amounts of time on the user’s hard drive containing information about the user. GISAA may use cookies in order to collect certain information about you, such as IP addresses (the Internet address of a computer), domain names (e.g., whether you are logged on from a .com, .gov, or .edu domain) and the type of computer and operating system being used. We may also use cookies to identify your computer when you revisit our website or to recall your authentication information. GISAA may collect such information in order to better operate the website so as to enhance your experience while using the website. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the website may not function properly.

What Privacy Issues Arise With Links To Other Sites?

This Policy only addresses GISAA’s use and disclosure of your Personal Data. The website may contain links to other websites, so please be aware that we are not responsible for the privacy practices of other websites, and we are not liable for their misuse of Personal Data. We encourage you to be aware that when you go to another website you should carefully read their privacy policy. Links to other sites do not imply GISAA’s endorsement of the products or services, or privacy or security practices of those websites.

How You Can Access and Change Information

GISAA acknowledges that you have the right to access your Personal Data. In case you request us to remove data, we will respond within a reasonable timeframe.

Upon request, we will provide you with information about whether we hold any of your Personal Data. You can update or correct your Personal Data by logging into the membership management system with your email address and password or ask staff members to update your information for you by contacting us at Requests typically receive a response within thirty (30) days.

Our Security Measures to Protect Your Personal Data

We are committed to taking reasonable efforts to secure the information that you choose to provide us, and we use a variety of security procedures to help protect against unauthorized access to or alteration, disclosure, or destruction of Personal Data. We restrict access to Personal Data to our employees, contractors and servicers who need to know the information to operate, develop, or improve our services.

Unfortunately, no transmission of Personal Data over the Internet can be guaranteed to be 100% secure. Accordingly, and despite our efforts, GISAA cannot guarantee or warrant the security of any information you transmit to us, or to or from our online services. GISAA has no responsibility or liability for the security of information transmitted via the Internet. If you have questions about this Policy or the security of your Personal Data, please contact us as indicated under the “Contact Us” section below.

We retain your Personal Data for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes and enforce our agreements.


We may amend this Policy from time to time without prior notice. If we decide to change this Policy, we will post those changes on our home page so our users are always aware of what information we collect, how we use it, and under what circumstances we disclose it, so please review it periodically.

Your continued use of our website will be deemed to be your agreement to the changed terms.

Contact Us

If you have any questions about this Policy or our treatment of the information you provide us, please contact as at:


Accepted by the GISAA Board of Directors on January 13, 2021

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